Are you planning an offsite event but don’t know how to organize catering? Everything is much easier than you think. After all, thanks to catering services, you can provide food for an event of any format and scale. So today we will talk about catering as an important component of an offsite event.
What is catering?
Often the word “catering” confuses people because there is no clear understanding of it. Most people think that catering is the provision of catering services at remote locations. But in fact, catering is not only about cooking, but also about delivery, table setting, guest service, and even venue design and decoration.
What is catering for?
Imagine the following situation: you have organized a conference, guests begin to gather in the hall, filling the empty seats. Speakers take the stage one by one, applause is loud, and the audience is delighted. You look at the event plan and realize that it’s time for a break. So you announce it to all the participants. The guests start to get up from their seats and look for a place to drink tea or coffee.
Of course, if the coffee break was not planned in advance, guests will find nothing. In the end, you will only have to watch as some of the attendees do not know what to do with themselves and awkwardly remain in their chairs, nervously glancing at the clock, while the rest of the guests hurriedly gather to the nearest cafe to grab something quick.
It is clear that half of them will be late for the second part of the event. And their movement around the hall will interfere with the next speakers. There is complete chaos, bustle, noise, and gloomy faces of the speakers and guests. It seems like a complete failure!
That is why catering services are provided at events. After all, coffee breaks or small receptions that usually accompany conferences are intended not only to give participants the opportunity to eat and take a break, but also to keep the situation under control during the break, as well as to ensure that the timing of the event is clearly maintained. In addition, the attendees get a positive impression of the event, the organizers of which care about their guests and their comfort.
Advantages of catering
The advantage of on-site catering is the wide range of options for choosing the venue. A conference room, a terrace, a park, a lake – whatever place you choose, thanks to catering, you can organize and hold it anywhere. In addition, unlike holding events in closed cafes or restaurants that offer visitors specific menu items, catering is an area where the customer, at his own request, participates in the development of the entire list of dishes and drinks.
Catering formats
The catering format depends on the specifics of the event, its goals, theme, and many other factors. But over time and with the development of this industry, several classic formats have emerged that are most often used. Among them: coffee breaks, receptions, barbecues, cocktails, banquets, outdoor weddings, and others.
We will tell you more about each of the formats in our next blog posts, as well as in our social media. So do not forget to follow the updates 😉
And finally, we offer you 3 catering rules that you should always keep in mind:
Flexibility
Most companies have a standard menu for each type of event. But Vyshyvanka Catering insists that it is extremely important to take into account the individual wishes of customers and their peculiarities.
Service.
Catering is not just cooking, but a whole range of services. You can’t surprise anyone with just delicious food nowadays. It is important that the company can provide the proper number of service personnel, all the necessary utensils, furniture, textiles, etc. Just like the specialists from Vyshyvanka catering J do.
Professionalism
Often, customers, not knowing all the nuances of the organization, offer ideas that can harm the event. And here you should not be afraid to refuse or insist on an approved professional solution. A customer who cares about his event is always happy to entrust it to professionals!
Catering is a tool that makes an event successful. But we will talk about this in more detail in the following publications. We wish you successful events!
